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Project Manager

Updated: 09/23/06
Exemption: Prof

The Project Manager's primary function for AZTECA ENTERPRISES, INC., consists of the following:

  1. Accurate estimating of project assigned.
  2. Purchasing materials and subcontracts economically and expeditiously for projects assigned.
  3. Efficient coordination of field and office activities on assigned projects, including job-scheduling activities.
  4. Company liaison with Owner, Architect and Engineer.

The Project Manager's function is essential to the successful operation of projects. He/she must have the following qualifications:

  1. A thorough knowledge and background in the construction industry.
  2. A thorough knowledge and background in estimating the type of jobs normally performed by the company.
  3. Ability to make accurate quantity surveys and to estimate the cost of materials, labor, equipment, and subcontractor's work,
  4. Maintain a high degree of integrity, loyalty and honesty; not divulge to outside parties information of a confidential nature pertaining to the company's operations or bids.
  5. The ability to get along with people and to communicate in a professional manner with Owners, Inspectors, Architects, and others having a direct interest in a project being constructed.
  6. Ability to carry out the duties described in the job description in an efficient manner.

Purpose

The purpose of this standard procedure is to define the job description of the Project Manager through the outline of his/her duties, authorities, and responsibilities.

Authority

The Project Manager derives authority from the President and VP of Operations and is granted full authority to perform the duties set forth in this job description. To promote a harmonious relationship between the Project Manager and Job superintendent, who must work closely together, this authority must be coordinated with that of the Job Superintendent. Our goal is to complete our projects ahead of schedule and within budget by utilizing the expertise of all members of the team to the fullest.

Responsibility

The Project Manager is directly responsible to the President or VP of Operations for the proper discharge of his/her duties. He/she may delegate portions of his/her authority to other qualified personnel, but not responsibility.

Duties

The Project Manager essential function is to manage the daily details of the project, including purchases, subcontracting, changes and coordination of office and field activities during the construction period. Specifically:

  1. Study and understand the contract documents of each project before, as well as after estimating to determine areas, including provisions of the general or special conditions, that may be ambiguous or present problems or result in unforeseen costs. Such matters should be brought to the attention of the Vice President.
  2. Purchase major materials and let subcontractors for work awarded at the most competitive price early enough to ensure timely delivery of materials and performance of subcontracts.
  3. Coordinate material deliveries and subcontract work in accordance with progress schedule and adjust as necessary due to changes.
  4. Resolve, or assist Job Superintendent in resolving, design and detail problems with owners, design agents, suppliers, and subcontractors.
  5. Attend pre-construction and job meetings.
  6. Prepare cost breakdown; review with Job Superintendent for concurrence, have it approved by the Vice President before release to accounting, and make adjustments as required by changes.
  7. In conjunction with Job Superintendent, prepare data for monthly invoices and submit in a timely manner to the Accounting Department.
  8. Code and approve invoices.
  9. Assist and cooperate with Job Superintendents in maintaining good subcontractor relations and activities, as well as other areas requiring coordination between field and office.
  10. Request extensions of time as required by contract documents.
  11. Monitor the maintenance of as-built drawings by the Job Superintendent as required on projects. Assure maintenance of a permanent record set, or that "as-built" information is transferred to permanent record set.
  12. Have thorough knowledge of company procedures manual.

The above outline of duties is not arranged in order of priority. These duties are not meant to restrict initiative, but rather to describe minimum activities. The President, Sr. Vice President or VP of Operations to suit the needs of the company will from time to time alter those duties.

Conclusion

This standard procedure for the job description of the Project Manager will become part of the company policy, upon the approval of Upper Management and remain in effect until superseded or canceled by the same authority.

Estimator

Updated: 08/23/04
Exemption: Prof

The Estimator's primary function for AZTECA ENTERPRISES, INC., consists of the following:

  1. Accurate estimating of project assigned.
  2. Efficient coordination of field and office activities on assigned projects, including job-scheduling activities.
  3. Company liaison with Owner, Architect and Engineer.

The Estimator's function is essential to the successful operation of projects. He/she must have the following qualifications:

  1. A thorough knowledge and background in the construction industry.
  2. A thorough knowledge and background in estimating the type of jobs normally performed by the company.
  3. Ability to make accurate quantity surveys and to estimate the cost of materials, labor, equipment, and subcontractor's work, ascertaining that all areas have been accounted for prior to submitting estimate for review.
  4. Maintain a high degree of integrity, loyalty and honesty; not divulge to outside parties information of a confidential nature pertaining to the company's operations or bids.
  5. The ability to get along with people and to communicate in a professional manner with Owners, Inspectors, Architects, and others having a direct interest in a project being constructed.
  6. Ability to carry out the duties described in the job description in an efficient manner.

Purpose

The purpose of this standard procedure is to define the job description of Estimator through the outline of his/her duties, authorities, and responsibilities.

Authority

The Estimator derives authority from the Vice President and is granted full authority to perform the duties set forth in this job description. Our goal is to complete our projects ahead of schedule and within budget by utilizing the expertise of all members of the team to the fullest.

Responsibility

The Estimator is directly responsible to the Vice President for the proper discharge of his/her duties.

Duties

The Estimator's essential function is to estimate and manage the details of the projects, pre-construction services, submittal reviews, and scheduling. Specifically:

  1. Study and understand the contract documents of each project before, as well as after estimating to determine areas, including provisions of the general or special conditions, that may be ambiguous or present problems or result in unforeseen costs. Such matters should be brought to the attention of the Vice President.
  2. Investigate conditions at the jobsite prior to bid to understand and evaluated site accessibility, surface and underground conditions and any condition that would affect construction methods and costs.
  3. Estimate accurately each job and review the estimate with Vice President in sufficient time to permit careful analysis, checking of calculations, and corrections as necessary.
  4. Prepare at various stages (pre-bid, post award, etc.) and update as necessary the job progress schedule in coordination with the Job Superintendent.
  5. Attend pre-construction and job meetings.
  6. Maintain and supervise adequate estimate and plan files.
  7. Supervise preparation of bid and job correspondence.
  8. Monitor the maintenance of as-built drawings by the Job Superintendent as required on projects. Assure maintenance of a permanent record set, or that "as-built" information is transferred to permanent record set.
  9. Attend seminars on estimating, management and construction techniques as the Vice President requests.
  10. Prepare special reports requested by the President.

The above outline of duties is not arranged in order of priority. These duties are not meant to restrict initiative, but rather to describe minimum activities. The President or Vice President to suit the needs of the company will from time to time alter those duties.

Conclusion

This standard procedure for the job description of the Estimator will become part of the company policy, upon the approval of Upper Management and remain in effect until superseded or canceled by the same authority.

2518 Chalk Hill Road, Dallas, TX 75212 - (214) 905-0612